EVENT PLANNER

Do you feel that you could benefit from a working environment with carefully selected, highly capable, engaged team members and fellow Event Professionals? 

The contract role of Event Planner, reporting to the Event Strategist and Team Lead, will be responsible for working with other members of our Event and Client Service Teams in managing various aspects of our National Association clients’ virtual and in person events operations as identified respectively.  Among many, responsibilities include collaboration with internal client team members, managing and overseeing event budgets, critical paths, virtual platforms. Additionally, the incumbent will be responsible for the successful management of overall attendee, speaker, sponsor and exhibitor registration/engagement. To be successful in this role we are seeking someone who is  proactive, applies critical thinking, and is multi-faceted and resourceful in their approach to event management.

Responsibilities:

  • Site inspections

  • Supplier sourcing, liaison

  • Contract negotiations

  • Budget Development & Management

  • Event registration, processing & follow up

  • Digital event management and logistics

  • Volunteer training & management

  • Food & beverage organization

  • Minute taking of event planning sessions, distribution of minutes (as required) and Full reporting (internally & externally)

  • Critical path development

  • Printed material coordination

  • Contingency planning and Risk management

  • Marketing (e-blasts, call & social media campaigns, etc.)

  • Updating and maintaining database records

  • Membership communications (email, phone) and General administrative activities

  • Website updates, as required

  • Complete on-site event execution

  • Organizing of all logistics pertaining to the event.

  • Communicating and reporting to stakeholders, suppliers, etc.

Desired Skills and Experience:

  • DES or CMP Designation preferred

  • Minimum of 3-5 years in an event management role

  • Experience in large scale conference planning

  • Experience drafting budgets and critical paths

  • Experience in venue contract negotiations

  • Experience in health or medical conferences an asset

  • Experience in abstract management

  • Experience working with committees and boards

  • Experience with and working knowledge of virtual event platforms

  • Trade show experience

  • University Degree or Post Secondary Education in Event & Meeting Management

  • Excellent Attention to Detail

  • Exceptional organization skills and ability to prioritize tasks according to urgency

  • Ability to meet deadlines with little supervision and in changing environments

  • Strong work ethic

  • Well-developed communication and interpersonal skills with high degree of professionalism

  • Ability to work in a team and independently

  • Excellent customer service skills

  • Positive attitude, and clear understanding of company’s mission and core values.

  • Experience working with Membership Associations and Non Profits preferred

  • Fluent French an asset

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© 2021 by Managing Matters Inc.

Canada's Premiere Association & Event Management Agency

411 Richmond Street East, Toronto, ON, M5A 3S5

416.944.3183

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